Bid Solicitation: 00001545
Header Information
Bid Number: 00001545 Description: SmartPark Garage Ops and Mgmt Bid Opening Date: 07/23/2021 05:00:00 PM
Purchaser: James Moering Organization: City of Portland
Department: SERVICES - Services Location: SERVI - Services
Fiscal Year: 21 Type Code: 04 - G&S RFP Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  06/07/2021 02:59:50 PM
Info Contact: Contact James Moering at (503)823-7886 Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: There will be a pre offer meeting on June 15 2021 at 10 a.m. The meeting will be conducted through Microsoft Teams. Attendance at this meeting is strongly encouraged. RSVP by email to James.Moering@portlandoregon.gov no later than June 14 2021
Bulletin Desc: This RFP requires Proposers to provide detail on how they will establish a strategy and business plan in order to maximize revenue, control expenses, address diversity and equity in programs and administration, improve relations with Downtown businesses and organizations and provide excellent customer service to enhance the customer experience in the garages in all phases of the City revenue contract which will result from this RFP
Ship-to Address: Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047 		Bill-to Address: Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047 		Print Format:
File Attachments: 00001545 Notice of Intent to Award and Negotiate.pdf
Ordinance 190074.pdf
00001545 RFP Official Copy.pdf
00001545 RFP unoffical copy for ease of use.docx
00001545 RFP Attachment B Hosted System Questionnaire.docx
00001545 RFP Attachment C Sample Contract CLEAN.docx
00001545 RFP Attachment D Financial Forecast.xlsx
00001545 RFP Attachment E Staffing Schedule (3).xlsx
00001545 RFP Attachment F Fair Wage Adj Memo FY 2021-22.pdf
00001545 RFP Attachment G DGM Sample Work Order.pdf
00001545 RFP Attachment H City Janitorial Specifications.docx
00001547 RFP Addendum 1.pdf
00001545 RFP Addendum 2.pdf
RFP 1545 Addendum 2 Attachment A Wash Water disposal authorization.pdf
RFP 1545 Addendum 2 Attachment B PDF portfolio of garage pictures.pdf
00001547 RFP Addendum 3.pdf
RFP 1545 Addendum 3 Attachment A P and L Actuals.pdf
RFP 1545 Addendum 3 Attachment B Budget.pdf
00001545 RFP proposals received memo.docx
00001545 RFP Notice of Intent to Short List.pdf
00001545 RFP Evaluation Level 2 Instructions.pdf
Form Attachments:
Amendments:
Amendment # Amendment Date Amendment Note
1 06/23/2021 11:32:21 AM Posted RFP Addendum 1 which answers questions recently received and corrects a typo in the timeline section of the RFP. Attachment File Changes: Header 1. File '00001547 RFP Addendum 1.pdf': File '00001547 RFP Addendum 1.pdf' added . Official Posting Enrollment Date Changes:
2 07/08/2021 04:55:37 PM Posted Addendum 2 and its attachments. Proposal Due Date Extended to 7/23/2021 Header 1. Bid Opening Date changed from "07/09/2021 05:00:00 PM" to "07/23/2021 05:00:00 PM". Attachment File Changes: Header 1. File '00001545 RFP Addendum 2.pdf': File '00001545 RFP Addendum 2.pdf' added . Official Posting 2. File 'RFP 1545 Addendum 2 Attachment A Wash Water disposal authorization.pdf': File 'RFP 1545 Addendum 2 Attachment A Wash Water disposal authorization.pdf' added . Addendum Attachment 3. File 'RFP 1545 Addendum 2 Attachment B PDF portfolio of garage pictures.pdf': File 'RFP 1545 Addendum 2 Attachment B PDF portfolio of garage pictures.pdf' added . Addendum Attachment Enrollment Date Changes:
3 07/19/2021 09:50:08 AM Posted Addendum 3 which answers questions left open by Addendum 2. Attachment File Changes: Header 1. File '00001547 RFP Addendum 3.pdf': File '00001547 RFP Addendum 3.pdf' added . Official Posting 2. File 'RFP 1545 Addendum 3 Attachment A P and L Actuals.pdf': File 'RFP 1545 Addendum 3 Attachment A P and L Actuals.pdf' added . Addendum Attachment 3. File 'RFP 1545 Addendum 3 Attachment B Budget.pdf': File 'RFP 1545 Addendum 3 Attachment B Budget.pdf' added . Addendum Attachment Enrollment Date Changes:
4 07/26/2021 04:08:29 PM Posted the record of proposals received in response to this RFP. Attachment File Changes: Header 1. File '00001545 RFP proposals received memo.docx': File '00001545 RFP proposals received memo.docx' added . Enrollment Date Changes:
5 08/25/2021 11:38:37 AM Posted the Shortlist. Instructions to shortlisted proposers to follow in the coming days. Attachment File Changes: Header 1. File '00001545 RFP Notice of Intent to Short List.pdf': File '00001545 RFP Notice of Intent to Short List.pdf' added . Official Posting of notice Enrollment Date Changes:
6 08/26/2021 12:50:47 PM Posted the Instructions for Shortlisted Proposers containing Evaluation Level 2 requirements and evaluation criteria. Attachment File Changes: Header 1. File '00001545 RFP Evaluation Level 2 Instructions.pdf': File '00001545 RFP Evaluation Level 2 Instructions.pdf' added . Official Posting Enrollment Date Changes:
7 10/20/2021 01:43:27 PM Posted Notice of Intent Attachment File Changes: Header 1. File '00001545 Notice of Intent to Award and Negotiate.pdf': File '00001545 Notice of Intent to Award and Negotiate.pdf' added . Official Posting of notice Enrollment Date Changes:
Item Information
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Item # 1:   ( 578  -  99 )   Smart Park Garage Operations Management Services
NIGP Code: 578-99
   GENERAL - ALL MISCELLANEOUS PRODUCTS (NOT OTHERWISE CLASSIFIED)
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 971  -  55 )   SmartPark Garage Ops, Management and Maintenance. (DUPLICATE FOR POSTING PURPOSES ONLY)
NIGP Code: 971-55
   Parking Spaces in a Parking Lot or Garage, Rental or Lease
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 3:   ( 971  -  99 )   SmartPark Garage Ops, Management and Maintenance. (DUPLICATE FOR POSTING PURPOSES ONLY)
NIGP Code: 971-99
   GENERAL - ALL REAL PROPERTY RENTAL OR LEASE
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 4:   ( 155  -  53 )   SmartPark Garage Ops, Management and Maintenance. (DUPLICATE FOR POSTING PURPOSES ONLY)
NIGP Code: 155-53
   Parking Structures
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 5:   ( 155  -  99 )   SmartPark Garage Ops, Management and Maintenance. (DUPLICATE FOR POSTING PURPOSES ONLY)
NIGP Code: 155-99
   GENERAL - ALL BUILDINGS AND STRUCTURES: FABRICATED AND PREFABRICATED
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
1-5 of 7
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PORTLAND_PORTLAND_AWS_PROD_BUYSPEED_2_bso