Bid Solicitation: 00001680
Header Information
Bid Number: 00001680 Description: Email marketing SaaS solicitation Bid Opening Date: 10/07/2022 04:00:00 PM
Purchaser: Mark Ariza Organization: City of Portland
Department: DEPARTMENTACCESS - Department Access Location: DA - Department Access
Fiscal Year: 21 Type Code: 04 - G&S RFP Allow Electronic Quote: Yes
Alternate Id:   Required Date: 06/08/2021 Available Date :  08/17/2022 04:00:00 PM
Info Contact: Contact MARK ARIZA at Mark.Ariza@portlandoregon.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: There will be no pre-proposal meeting or site visit scheduled for this Project.
Bulletin Desc: The City seeks to provide a digital email marketing platform that aids in the design and marketing of professional email campaigns.
Ship-to Address: Please See Solicitation Documents
1120 SW 5th Ave.
Portland, OR 97204
US
Email: cityinfo@portlandoregon.gov
Phone: (503)823-4000 		Bill-to Address: Please See Solicitation Documents
1120 SW 5th Ave.
Portland, OR 97204
US
Email: cityinfo@portlandoregon.gov
Phone: (503)823-4000 		Print Format:
File Attachments: RFP 1680 Email marketing SaaS.pdf
Exhibit A Sample Contract~1.pdf
EXHIBIT B Bid Submittal Instructions~2.pdf
Exhibit C Hosted System Questionnaire.docx
Attachment 1 Citys Functional and Technical Requirements.xlsx
Attachment 2 Proposer Information Form.docx
Attachment 3 COBID Participation Disclosure Form 1.docx
Attachment 4 Proposal Redactions Submittal Template.docx
Attachment 5 Sample Contract Exceptions and Deviations Form.docx
RFP 1680 Addendum 1.pdf
RFP 1680 Addendum 2.pdf
RFP 1680 Addendum 3~1.pdf
RFP 00001680 Proposal Receipt Record (posted).xlsx
RFP 1680 Summary and Evaluators Scores (posted).xls
RFP 00001680 Notice of Intent to Short List.pdf
00001680 Phase 2 Instructions for shortlisted proposers.pdf
RFP 1680 Addendum 4~1.pdf
RFP 1680 Summary and Evaluators Scores (final posted).xls
RFP 00001680 Notice of Intent to Negotiate and Award Contract.pdf
Form Attachments:
Amendments:
Amendment # Amendment Date Amendment Note
1 09/13/2022 08:20:11 AM This Addendum shall respond to inquiries received and change what documents qualify as the narrative page count. Attachment File Changes: Header 1. File 'RFP 1680 Addendum 1.pdf': File 'RFP 1680 Addendum 1.pdf' added . Enrollment Date Changes:
2 09/21/2022 08:17:56 AM This Addendum shall change the RFP Due Date from September 23, 2022 to October 7, 2022. Header 1. Bid Opening Date changed from "09/23/2022 04:00:00 PM" to "10/07/2022 04:00:00 PM". Attachment File Changes: Header 1. File 'RFP 1680 Addendum 2.pdf': File 'RFP 1680 Addendum 2.pdf' added . Enrollment Date Changes:
3 10/03/2022 01:42:32 PM This Addendum shall respond to inquiries received. Attachment File Changes: Header 1. File 'RFP 1680 Addendum 3~1.pdf': File 'RFP 1680 Addendum 3~1.pdf' added . 2. File 'RFP 1680 Addendum 1.pdf': Order changed from "0" to "2". 3. File 'RFP 1680 Addendum 2.pdf': Order changed from "0" to "3". Enrollment Date Changes:
4 10/11/2022 09:30:28 AM Posting the list of proposals received. Attachment File Changes: Header 1. File 'RFP 00001680 Proposal Receipt Record (posted).xlsx': File 'RFP 00001680 Proposal Receipt Record (posted).xlsx' added . Enrollment Date Changes:
5 11/04/2022 12:12:52 PM Posting the scores from Phase 1 and the Notice of Intent to Shortlist. Instructions to follow for those shortlisted. Attachment File Changes: Header 1. File 'RFP 1680 Summary and Evaluators Scores (posted).xls': File 'RFP 1680 Summary and Evaluators Scores (posted).xls' added . 2. File 'RFP 00001680 Notice of Intent to Short List.pdf': File 'RFP 00001680 Notice of Intent to Short List.pdf' added . 3. File 'RFP 00001680 Proposal Receipt Record (posted).xlsx': Order changed from "0" to "5". Enrollment Date Changes:
6 01/20/2023 09:55:42 AM Posting the valuation Phase 2 Instructions and Requirements for Shortlisted Proposers Attachment File Changes: Header 1. File '00001680 Phase 2 Instructions for shortlisted proposers.pdf': File '00001680 Phase 2 Instructions for shortlisted proposers.pdf' added . Enrollment Date Changes:
7 01/24/2023 10:48:59 AM This Addendum shall respond to inquiries received and update the language of the Phase 2 instructions. Attachment File Changes: Header 1. File 'RFP 1680 Addendum 4~1.pdf': File 'RFP 1680 Addendum 4~1.pdf' added . 2. File '00001680 Phase 2 Instructions for shortlisted proposers.pdf': Order changed from "0" to "8". Enrollment Date Changes:
8 02/24/2023 03:30:55 PM Posting final scores and the NOI. Attachment File Changes: Header 1. File 'RFP 00001680 Notice of Intent to Negotiate and Award Contract.pdf': File 'RFP 00001680 Notice of Intent to Negotiate and Award Contract.pdf' added . 2. File 'RFP 1680 Summary and Evaluators Scores (final posted).xls': File 'RFP 1680 Summary and Evaluators Scores (final posted).xls' added . Enrollment Date Changes:
Item Information
Item # 1:   ( 208  -  44 )   Email Marketing SaaS solicitation
NIGP Code: 208-44
   E-Mail Software
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
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