Bid Solicitation: 00002059
Header Information
Bid Number: 00002059 Description: RFP for Capacity Building/Training, Community Engagement, Strategic Communications Bid Opening Date: 02/28/2023 05:00:00 PM
Purchaser: THOR HAGLUND Organization: City of Portland
Department: DEPARTMENTACCESS - Department Access Location: DA - Department Access
Fiscal Year: 21 Type Code: 04 - G&S RFP Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  01/30/2023 11:30:03 AM
Info Contact: Contact Thor Haglund at thor.haglund@portlandoregon.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: There will be a NON-MANDATORY pre-proposal meeting scheduled for this project on February 6, 2023, at 1:30 p.m. via Microsoft Teams. To participate, please RSVP to Thor Haglund by February 3rd to receive a specific Teams invitation for the session.
Bulletin Desc: On-Call Services Contracts for Community Partnership in the following categories: Community Engagement, Outreach, & Facilitation Capacity Building & Training Strategic Communications
Ship-to Address: Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047 		Bill-to Address: Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047 		Print Format:
File Attachments: 00002059 - Addendum 4.docx
Notice of Intent to Negotiate and Award Contract RFP 00002059.docx
RFP 00002059 Scoring Detail and Summary - Capacity Building.pdf
RFP 00002059 Scoring Detail and Summary - Community Engagement.pdf
RFP 00002059 Scoring Detail and Summary - Strategic Communication.pdf
Notice of Intent to Recind Award 9.8.23 .docx
Notice of Intent to Recind Award 12.20.23.pdf
RFP 00002059 for Posting.docx
Exhibit A - Electronic Submittal Instructions.pdf
Exhibit B - Sample Contract.docx
00002059 - Addendum 1.docx
00002059 - Addendum 2.docx
00002059 - Addendum 3.docx
Form Attachments:
Amendments:
Amendment # Amendment Date Amendment Note
1 02/03/2023 11:38:10 AM Addendum 1 to update language regarding Non-Mandatory Pre-Bid meeting as well as answer questions received regarding RFP. Header 1. Pre-Bid Conference changed from "There will be a NON-MANDATORY pre-proposal meeting scheduled for this project on February 6, 2023, at 1:30 p.m. via Microsoft Teams. To participate, please RSVP to Thor Haglund by February 3rd to receive a specific Zoom invitation for the session." to "There will be a NON-MANDATORY pre-proposal meeting scheduled for this project on February 6, 2023, at 1:30 p.m. via Microsoft Teams. To participate, please RSVP to Thor Haglund by February 3rd to receive a specific Teams invitation for the session.". Attachment File Changes: Header 1. File '00002059 - Addendum 1.docx': File '00002059 - Addendum 1.docx' added . Addendum 1 to update language regarding Non-Mandatory Pre-Bid meeting as well as answer questions received regarding RFP. Enrollment Date Changes:
2 02/08/2023 02:48:46 PM Addendum 2 provides clarification on Page Limit Requirements. Attachment File Changes: Header 1. File '00002059 - Addendum 2.docx': File '00002059 - Addendum 2.docx' added . Addendum 2 provides clarification on Page Limit Requirements. Enrollment Date Changes:
3 02/21/2023 03:40:49 PM Addendum 3 - Answering questions received the regarding RFP. Attachment File Changes: Header 1. File '00002059 - Addendum 3.docx': File '00002059 - Addendum 3.docx' added . Addendum 3 - Answering questions received the regarding RFP. Enrollment Date Changes:
4 02/22/2023 10:17:10 AM Addendum 4 corrects an answer in Addendum 3 Attachment File Changes: Header 1. File '00002059 - Addendum 4.docx': File '00002059 - Addendum 4.docx' added . Addendum 4 corrects an answer in Addendum 3 Enrollment Date Changes:
5 04/25/2023 12:07:29 PM Notice of Intent to Negotiate and Award Contracts Attachment File Changes: Header 1. File 'Notice of Intent to Negotiate and Award Contract RFP 00002059.docx': File 'Notice of Intent to Negotiate and Award Contract RFP 00002059.docx' added . Notice of Intent to Negotiate and Award Contracts Enrollment Date Changes:
6 04/25/2023 12:22:58 PM Scores for RFP 00002059 Attachment File Changes: Header 1. File 'RFP 00002059 Scoring Detail and Summary - Capacity Building.pdf': File 'RFP 00002059 Scoring Detail and Summary - Capacity Building.pdf' added . Capacity Building Score Sheet 2. File 'RFP 00002059 Scoring Detail and Summary - Community Engagement.pdf': File 'RFP 00002059 Scoring Detail and Summary - Community Engagement.pdf' added . Community Engagement Score Sheet 3. File 'RFP 00002059 Scoring Detail and Summary - Strategic Communication.pdf': File 'RFP 00002059 Scoring Detail and Summary - Strategic Communication.pdf' added . Strategic Communications Score Sheet Enrollment Date Changes:
7 09/08/2023 08:46:46 AM Attachment File Changes: Header 1. File 'Notice of Intent to Recind Award 9.8.23 .docx': File 'Notice of Intent to Recind Award 9.8.23 .docx' added . Enrollment Date Changes:
8 12/20/2023 11:46:50 AM Notice of Intent to Rescind Award Attachment File Changes: Header 1. File 'Notice of Intent to Recind Award 12.20.23.pdf': File 'Notice of Intent to Recind Award 12.20.23.pdf' added . Enrollment Date Changes:
Item Information
Item # 1:   ( 918  -  99 )   This is approx. a $3 million RFP for: -Community Engagement, Outreach & Facilitation -Capacity Building & Training -Strategic Communications We will provide the ordinance documentation once we have it - this has not gone to council yet, but we wanted to get it in the queue. We have already met with Theresa and Michelle once about equity inclusion and have another meeting scheduled.
NIGP Code: 918-99
   GENERAL - ALL CONSULTING SERVICES
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 918  -  21 )   Duplicate for posting purposes only.
NIGP Code: 918-21
   Business Consulting, Large
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 3:   ( 918  -  32 )   Duplicate for posting purposes only.
NIGP Code: 918-32
   Consulting Services (Not Otherwise Classified)
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 4:   ( 918  -  58 )   Duplicate for posting purposes only.
NIGP Code: 918-58
   Governmental Consulting
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 5:   ( 918  -  06 )   Duplicate for posting purposes only.
NIGP Code: 918-06
   Administrative Consulting
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
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