City of Portland - Bid Solicitation

Bid Solicitation: 00002134

Header Information

Bid Number:

00002134

Description:

Citywide Continuity and Incident Management Systems

Bid Opening Date:

05/10/2024 04:00:00 PM

Purchaser:

TRISTAN SAKAMOTO

Organization:

City of Portland

Department:

SERVICES - Services

Location:

SERVI - Services

Fiscal Year:

Type Code:

04 - G&S RFP

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

06/30/2023

Available Date :

03/26/2024 01:00:00 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:	A non-mandatory open session will be added to this solicitation.
Bulletin Desc:	Citywide Continuity and Incident Management Systems

Ship-to Address:

Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047

Bill-to Address:

Please See Solicitation Documents
1120 SW 5th Ave, Suite 1035
Portland, OR 97204
US
Email: buyspeedvendorhelp@portlandoregon.gov
Phone: (503)823-5047

Print Format:

File Attachments:

RFP 00002134 Citywide Continuity and Incident Management Systems.pdf
Attachment 2 Bid Submittal Instructions.pdf
Attachment 3 Proposer Information Form.pdf
Attachment 4 Hosted System Questionnaire.docx
Attachment 5 COBID Participation Disclosure Form.pdf
Attachment 6 Redactions Submittal Template.pdf
Attachment 7 Technology Sample Contract.pdf
Attachment 8 Sample Contract Exceptions and Deviations Form~1.pdf
Attachment 9 Sample Equity Contractor Form.pdf
Attachment 10 Equity Contractor Form Submission Screeenshots.pdf
RFP 00002134 Addendum 1.pdf
RFP 00002134 Functional and Technical Requirements - Exhibit B~1.xlsx
RFP 00002134 Addendum 2.pdf
RFP 00002134 Addendum 3.pdf
RFP 00002134 Addendum 4.pdf
RFP 00002134 Addendum 5.pdf
RFP 00002134 Addendum 6.pdf
Attachment 1 Estimated Statement of Work Updated.pdf
RFP 00002134 Addendum 7~1.pdf
RFP 00002134 Addendum 8.pdf
Exhibit C Service Report.pdf
Exhibit D Resource Request Form.pdf
Exhibit E Emergency Management Duty Officer Daily Log.pdf
RFP 00002134 Addendum 9.pdf
RFP 00002134 Pricing Template Exhibit A Updated.xlsx

Form Attachments:

Amendments:

Amendment #	Amendment Date	Amendment Note
1	03/27/2024 08:36:35 AM	RFP 00002134 Addendum 1 Attachment File Changes: Header 1. File 'RFP 00002134 Functional and Technical Requirements - Exhibit B.xlsx': File 'RFP 00002134 Functional and Technical Requirements - Exhibit B.xlsx' deleted . 2. File 'RFP 00002134 Addendum 1.pdf': File 'RFP 00002134 Addendum 1.pdf' added . 3. File 'RFP 00002134 Functional and Technical Requirements - Exhibit B~1.xlsx': File 'RFP 00002134 Functional and Technical Requirements - Exhibit B~1.xlsx' added . Enrollment Date Changes:
2	03/27/2024 10:35:37 AM	RFP 00002134 Addendum 2 - Correcting RFP title on Addendum 1 Attachment File Changes: Header 1. File 'RFP 00002134 Addendum 2.pdf': File 'RFP 00002134 Addendum 2.pdf' added . Enrollment Date Changes:
3	04/22/2024 07:32:52 AM	RFP Due Date changed to May 10, 2024 at 4 p.m. PST Header 1. Bid Opening Date changed from "04/26/2024 04:00:00 PM" to "05/10/2024 04:00:00 PM". Attachment File Changes: Header 1. File 'RFP 00002134 Addendum 3.pdf': File 'RFP 00002134 Addendum 3.pdf' added . Enrollment Date Changes:
4	04/26/2024 08:04:33 AM	00002134 Addendum 4 - Answers to several questions received, more to come. Attachment File Changes: Header 1. File 'RFP 00002134 Addendum 4.pdf': File 'RFP 00002134 Addendum 4.pdf' added . Enrollment Date Changes:
5	04/30/2024 08:06:47 AM	A non-mandatory open session will be added to this solicitation. Header 1. Pre-Bid Conference changed from "There will be no pre-bid for this solicitation" to "A non-mandatory open session will be added to this solicitation.". Attachment File Changes: Header 1. File 'RFP 00002134 Addendum 5.pdf': File 'RFP 00002134 Addendum 5.pdf' added . Enrollment Date Changes:
6	05/02/2024 10:14:54 AM	Attachment File Changes: Header 1. File 'Attachment 1 Estimated Statement of Work.pdf': File 'Attachment 1 Estimated Statement of Work.pdf' deleted . 2. File 'RFP 00002134 Addendum 6.pdf': File 'RFP 00002134 Addendum 6.pdf' added . 3. File 'Attachment 1 Estimated Statement of Work Updated.pdf': File 'Attachment 1 Estimated Statement of Work Updated.pdf' added . 4. File 'Attachment 2 Bid Submittal Instructions.pdf': Order changed from "3" to "2". 5. File 'Attachment 3 Proposer Information Form.pdf': Order changed from "4" to "3". 6. File 'Attachment 4 Hosted System Questionnaire.docx': Order changed from "5" to "4". 7. File 'Attachment 5 COBID Participation Disclosure Form.pdf': Order changed from "6" to "5". 8. File 'Attachment 6 Redactions Submittal Template.pdf': Order changed from "7" to "6". 9. File 'Attachment 7 Technology Sample Contract.pdf': Order changed from "8" to "7". 10. File 'Attachment 8 Sample Contract Exceptions and Deviations Form~1.pdf': Order changed from "9" to "8". 11. File 'Attachment 9 Sample Equity Contractor Form.pdf': Order changed from "10" to "9". 12. File 'Attachment 10 Equity Contractor Form Submission Screeenshots.pdf': Order changed from "11" to "10". 13. File 'RFP 00002134 Pricing Template - Exhibit A.xlsx': Order changed from "12" to "11". 14. File 'RFP 00002134 Addendum 1.pdf': Order changed from "13" to "12". 15. File 'RFP 00002134 Functional and Technical Requirements - Exhibit B~1.xlsx': Order changed from "14" to "13". 16. File 'RFP 00002134 Addendum 2.pdf': Order changed from "15" to "14". 17. File 'RFP 00002134 Addendum 3.pdf': Order changed from "16" to "15". 18. File 'RFP 00002134 Addendum 4.pdf': Order changed from "17" to "16". 19. File 'RFP 00002134 Addendum 5.pdf': Order changed from "18" to "17". Enrollment Date Changes:
7	05/02/2024 10:46:50 AM	Questions answered. Reference exhibits added. Attachment File Changes: Header 1. File 'RFP 00002134 Addendum 7~1.pdf': File 'RFP 00002134 Addendum 7~1.pdf' added . 2. File 'RFP 00002134 Addendum 8.pdf': File 'RFP 00002134 Addendum 8.pdf' added . 3. File 'Exhibit C Service Report.pdf': File 'Exhibit C Service Report.pdf' added . 4. File 'Exhibit D Resource Request Form.pdf': File 'Exhibit D Resource Request Form.pdf' added . 5. File 'Exhibit E Emergency Management Duty Officer Daily Log.pdf': File 'Exhibit E Emergency Management Duty Officer Daily Log.pdf' added . Enrollment Date Changes:
8	05/02/2024 09:04:56 PM	Exhibit A Pricing Template Updated Attachment File Changes: Header 1. File 'RFP 00002134 Pricing Template - Exhibit A.xlsx': File 'RFP 00002134 Pricing Template - Exhibit A.xlsx' deleted . 2. File 'RFP 00002134 Addendum 9.pdf': File 'RFP 00002134 Addendum 9.pdf' added . 3. File 'RFP 00002134 Pricing Template Exhibit A Updated.xlsx': File 'RFP 00002134 Pricing Template Exhibit A Updated.xlsx' added . 4. File 'RFP 00002134 Addendum 1.pdf': Order changed from "12" to "11". 5. File 'RFP 00002134 Functional and Technical Requirements - Exhibit B~1.xlsx': Order changed from "13" to "12". 6. File 'RFP 00002134 Addendum 2.pdf': Order changed from "14" to "13". 7. File 'RFP 00002134 Addendum 3.pdf': Order changed from "15" to "14". 8. File 'RFP 00002134 Addendum 4.pdf': Order changed from "16" to "15". 9. File 'RFP 00002134 Addendum 5.pdf': Order changed from "17" to "16". 10. File 'RFP 00002134 Addendum 6.pdf': Order changed from "18" to "17". 11. File 'Attachment 1 Estimated Statement of Work Updated.pdf': Order changed from "19" to "18". 12. File 'RFP 00002134 Addendum 7~1.pdf': Order changed from "20" to "19". 13. File 'RFP 00002134 Addendum 8.pdf': Order changed from "21" to "20". 14. File 'Exhibit C Service Report.pdf': Order changed from "22" to "21". 15. File 'Exhibit D Resource Request Form.pdf': Order changed from "23" to "22". 16. File 'Exhibit E Emergency Management Duty Officer Daily Log.pdf': Order changed from "24" to "23". Enrollment Date Changes:

Item Information

Item # 1: ( 209 - 13 )

Citywide Continuity and Incident Management Systems

NIGP Code:

209-13
Application Software, Minicomputer

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

Item # 2: ( 209 - 99 )

Citywide Continuity and Incident Management Systems

NIGP Code:

209-99
GENERAL - ALL COMPUTER SOFTWARE FOR MINI AND MAINFRAME COMPUTERS (PREPROGRAMMED)

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

Item # 3: ( 209 - 87 )

Citywide Continuity and Incident Management Systems

NIGP Code:

209-87
Software, Mini/Mainframe Computer (Not Otherwise Classified)

Qty

Unit Cost

UOM

Total Discount Amt.

Tax Rate

Tax Amount

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

PORTLAND_PORTLAND_AWS_PROD_BUYSPEED_2_bso